Board Policies

SECTION I - COLLEGE BOARD ADMINISTRATIVE PROCEDURES
100 ORGANIZATION AND AUTHORITY  
100.01 Membership of the Board 100.01AP Zones for Board Director Positions 
100.02 District Elections  
100.03 Members Take Office  
100.04 Board Member Orientation  
100.05 Board Vacancies  
100.06 Committees  
100.07 Authority of Board Members  
100.08 Duties & Responsibilities of Board Directors: Code of Conduct  
100.09 Reimbursement for Expenses  
100.10 Duties of the Board  
100.11 Duties of Chair of Board  
100.12 Duties of Vice Chair of Board  
100.13 President of the College as Officer of Board  
100.14 Board Information Request  
100.15 Legal Counsel  
100.16 Board Member Voting  
100.17 Board Evaluation 100.17AP Board Evaluation
101 FORMULATION OF POLICIES  
101.01 Distribution of Copies of Policies  
102 FORMULATION OF ADMINISTRATIVE PROCEDURES  
103 MEETINGS OF THE UMPQUA COMMUNITY COLLEGE BOARD  
103.01 Parliamentary Procedure  
103.02 Executive Sessions  
103.03 Special Meetings  
103.04 Emergency Meetings  
103.05 Agenda and Notice for Regular Meetings  
103.06 Minutes of Board Meetings  
CONFLICT OF INTEREST  
104.01 Potential Conflict of Interest  
104.02 Actual Conflict of Interest  
104.03 Exceptions to Conflict of Interest  
104.04 Definition of a Relative  
104.05 Recording Conflicts of Interest in the Minutes  
104.06 Prohibition Against Nepotism  
104.07 Restriction on Receiving Gifts  
106 ASSOCIATION MEMBERSHIPS  
107 SEPARATION OF COLLEGE AND FOUNDATION  
SECTION II - COMMUNICATIONS AND MARKETING & SERVICE ADMINISTRATIVE PROCEDURES
200 COMMUNICATIONS AND MARKETING  
201 UCC ART GALLERY 201AP UCC Art Gallery
202 CAMPUS SOLICITATION  
203 ACCEPTANCE OF GIFTS TO THE COLLEGE  
204 CITIZENS ADVISORY COMMITTEE 204AP Vocational Program Advisory Committee
SECTION III - ADMINISTRATION ADMINISTRATIVE PROCEDURES
300 RESPONSIBILITIES  
302 EQUAL EMPLOYMENT OPPORTUNITY 302AP EEO/Respectful Workplace Procedures
302.03 Dissemination Policy  
302.05 Nepotism  

302.08 Employment Policy (Full Time Employees)

302.08AP Employment Procedures

302.09AP PT Employees Employment Procedures

302.10 Post-Retirement Employment

302.11 Personnel Files



302.12 Employment Record  
  302.13AP Unsolicited Applications
302.14 Whistleblower 302.14AP Whistleblower's Policy Procedures
305 USE OF COPYRIGHT MATERIALS  
307 USE OF EQUIPMENT

307AP Use of Equipment

307.01AP Use of College Vehicles

308 SMOKING; USE OF INTOXICANTS, CONTROLLED SUBSTANCES 308AP Tobacco Free Smoking Procedure
308.01 Use of Alcohol  
309 COMMUNICABLE DISEASE

309.01AP Employee Procedures

309.02AP Special Guidelines, Nursing

310 ABSENCE OF THE PRESIDENT  
311 COMPENSATION AND BENEFITS

311.01AP Use of Fitness Center

311.02AP Compensation and Benefits

311.03 Compensation and Benefits - Cell Phones 311.03AP Compensation and Benefits - Cell Phones
311.04 Compensation and Benefits - Salary Approval 311.04AP Employee Classifications 
312 HEALTH AND ACCIDENT BENEFITS  
312.01 Employee Reinstatement  
313 STANDARDS OF CONDUCT / DISCIPLINE & DISCHARGE / EMPLOYMENT CLASSIFICATIONS   
313.01 Standards of Conduct  313.01AP Standards of Conduct 
313.02AP Employee Discipline and Due Process 
314 GRIEVANCES FOR ADMINISTRATIVE EMPLOYEES 314 Grievance Form 
314.01 Sexual Harassment
 
315 REDUCTION IN FORCE (RIF)  
316 ANNUAL CONTRACTS ADMIN EMPLOYEES  316.01AP Annual Contracts for Admin Employees 
318 LEAVE OF ABSENCE  
318.01 Sick Leave  
318.02 Transfer of Sick Leave for Retirement Benefits  
318.03 Military Leave  
318.04 Bereavement Leave  
318.05 Personal Leave  
318.06 Bone Marrow Donor Leave of Absence  
318.07 Jury Duty and Other Court Appearances  
318.08 Sick Leave Bank 318.08AP Sick Leave Bank
318.09 Sabbatical Leave  
318.10 Unpaid Leave of Absence 318.10AP Unpaid Leave of Absence
318.11 Paid Leave of Absence  
318.12 Long Term Leave of Absence 318.12AP Long Term Leave of Absence
319 HOLIDAYS  
319.03 Vacation for Administrative/Confidential-
Exempt
319.03AP Vacation for Administrative Staff
322 EMPLOYEE TUITION WAIVER  
322.01 Tuition Policy for Dependent Children of Deceased Employees  
323 STAFF DEVELOPMENT - ADJUNCT FACULTY  
325 SPECIAL ADMISSION TO COLLEGE EVENTS   325AP Gold Card 
326 EARLY RETIREMENT  
337.01 Administrator/Confidential-Exempt Evaluation  
341 FACULTY TITLES  
343 LIFETIME PASS FOR RETIRED STAFF  
344 ACADEMIC FREEDOM 344AP Academic Freedom
346 DRUGS AND ALCOHOL  
346.01 DRUGS AND ALCOHOL ABUSE PREVENTION PROGRAM 346.01AP Drug and Alcohol Abuse Prevention Program
347 WORKING CONDITIONS  
348 INFORMATION TECHNOLOGY ACCEPTABLE USE POLICY 348AP Information Technology Acceptable Use
349 HUMAN SUBJECT RESEARCH REVIEW 349AP Human Subjects Research Review
350 REFERENCE REQUEST FOR FORMER/CURRENT UCC EMPLOYEES  
351 SEPARATION FROM EMPLOYMENT 351AP Separation from Employment
361 BACKGROUND INVESTIGATIONS 361AP Procedure Background Investigation
362 CHILD ABUSE REPORTING REQUIREMENTS FAQ Mandatory Child Abuse Reporting
SECTION IV - USE OF FACILITIES ADMINISTRATIVE PROCEDURES
400 FACILITIES USE / EVENTS

400.01AP Facilities Use Priorities

400.02AP Basic Controls

400.03AP Fair Share of Costs

400.04AP Special Requirements

400.05AP Student-Sponsored Events

400.06AP Co-Sponsorship Guidelines 

401 MIDNIGHT CURFEW  
402 BUILDING ACCESS  
403 CAMPUS STRUCTURES 403AP Remodeling Procedures 
404 ANIMALS ON CAMPUS 404AP Service Animals Emotional Support Animals on Campus
405 NAMING OPPORTUNITIES  
406 INTEGRATED PEST MANAGEMENT 406AP Pest Management 
407 HAZARDOUS WASTE DISPOSAL 407AP Hazardous Waste Disposal
SECTION V - GENERAL INSTRUCTIONS ADMINISTRATIVE PROCEDURES
500 STUDENT DISCIPLINARY PROCEDURES  
SECTION VI - BUSINESS OPERATIONS ADMINISTRATIVE PROCEDURES
FISCAL PROCEDURES  
600.04 Records, Retention and Destruction  
600.05 Fiscal Responsibility and Asset Protection  600.05AP Fiscal Responsibility and Asset Protection
600.06 Investments  
600.08 Identity Theft Prevention 600.08AP Red Flag Rules
600.09 Financial Exigency  
601 PURCHASING

 601AP Purchasing Procedures

601.01AP Credit Card Issuance and Use

605 EMERGENCY MANAGEMENT 605AP Emergency Management
607 SAFETY  
609 PARKING ASSIGNMENTS  
610 TRAFFIC AND PARKING REGULATIONS  
611 BUSINESS & TRAVEL EXPENSE 611.01AP Business & Travel Expenses
612 REPORTING OF CRIMINAL ACTIONS  
612.01 ANNUAL CAMPUS SECURITY REPORT - CLERY ACT 612.01AP Annual Campus Security Report
613 COLLEGE SECURITY 613AP Emergencies
613.01 ACCESS TO COLLEGE PROPERTY  613.01AP Access to College Property
614 DEBT ISSUANCE AND MANAGEMENT  
615 BOOKSTORE OPERATIONS

615.01AP Textbook & Course Materials Selection and Order Schedule

615.02AP Complimentary Desk Copies

615.03AP Textbook Buyback

615.04AP Textbook Pricing

SECTION VII - STUDENTS ADMINISTRATIVE PROCEDURES
700 ADMISSION TO THE COLLEGE  
700.01 International Student Admission and Tuition  
700.02 Admission to Special Programs 700.03AP Admission to Nursing Program
701 RESIDENCY POLICY FOR TUITION  
702 ALTERNATIVE METHODS OF EARNING CREDIT 702AP Alternative Methods of Earning Credit
703 FINANCIAL AID ELIGIBILITY IN JOINTLY SPONSORED PROGRAMS  
704 WITHDRAWALS 704AP Withdrawals
705 STUDENT EMAIL ACCOUNTS 705AP Student Email Accounts
707 ACADEMIC CALENDAR  
708 STUDENT RECORDS  
709.01 Academic Probation 709.01AP Academic Probation
709.02 Academic Suspension 709.02AP Academic Suspension
709.03 Academic Forgiveness 709.03AP Academic Forgiveness
710 TUITION AND FEES  
710.02 Tuition and Fees Refunds   

710.06 Tuition Waivers

 
710.07 Tuition Waiver for Dependents of Veterans  
710.09 Fee Charges at Ford Childhood Enrichment Center  
711 GRADING SYSTEM 711AP Grade Changes
711.01 Incomplete Grade Contract 711.02AP "E" Grade
712 COURSE REPEATS 712AP Course Repeats 
712.02 Auditing a Course

712.01AP Changing Status from Noncredit to Credit

712.03AP Maximum Non-Traditional Credit

714 CONTINUING EDUCATION UNITS 714AP Continuing Education Units
715 HONOR ROLL  
716 FINAL EXAMINATION 716AP Final Examination
717 VETERANS' ADMINISTRATION STANDARD 717AP Veterans' Administration Standards
718 LIBRARY  
719 INSTITUTIONAL RECORDS OF STUDENT COMPLAINTS AND GRIEVANCES  
720 DEGREES, CERTIFICATES AND EVALUATION  
720.04 Second Degree or Certificate  
720.05 Degree Completion at Another Institution  

720.06 Catalog time Limit for Program Completion

720.07 Credit Hour

 
721 STUDENT CODE OF CONDUCT  
721.1 Definitions  
721.2 Student Responsibilities, Rights, & Freedom  
721.3 Student Misconduct  
721.4 Academic Integrity Copyright Infringement
721.5 Student Discipline  
721.6 Student Disciplinary Sanctions  
721.7 Student Grievance Procedure

Disability Grievance Procedure

Sexual Discrimination Grievance Procedure

721.8 Appeals  
723 FREE SPEECH AND DISTRIBUTION OF MATERIALS 723.01AP Free Speech and Distribution of Materials
740 STUDENT VOTER POLICY 740AP Student Voter Procedure