Article II—ASUCC Executive Council

ASUCC Bylaws

Section 1—Purpose

The purpose of the ASUCC Executive Council is to manage, direct and monitor all of the activities and policies of the ASUCC Student Leadership Team, and to serve, when appropriate, as agents for inquiry and support for the students of Umpqua Community College.

Section 2—Authority

The ASUCC Executive Council has the power to direct and regulate all activities and policies of the ASUCC Student Leadership Team and implement and enact measures voted on by the ASUCC Student Leadership Team.

Section 3—Membership

The ASUCC Executive Council shall be comprised of the following elected officers, who meet the academic requirements to hold office:

1. ASUCC President
2. ASUCC Vice President
3. ASUCC Activities Officer
4. ASUCC Business Manager
5. ASUCC Public Relations Officer

Section 4—Selection

ASUCC Executive Council members, also referred to as officers, shall be elected in accordance with ASUCC Constitution and Bylaws. ASUCC Executive Council officers shall have a term limitation of three (3) years serving as an officer.

Section 5—Assumption of Duties

ASUCC Executive Council officers are elected for one (1) academic year. Elected ASUCC Executive Council officers assume their responsibilities and duties the day after commencement.

Section 6—Compensation

Upon satisfactory completion of the responsibilities and duties outlined below in Sections 8, 9 and 10, ASUCC Executive Council officers shall receive quarterly tuition assistance (for fall, winter and spring terms) of no less than $500 but no more than twelve (12) credits of in-state, resident tuition, excluding any and all fees.

The ASUCC Executive Council officers shall receive compensation for summer training, as determined by the ASUCC Advisor.

Section 7—ASUCC Executive Council Officer Responsibilities

It shall be the responsibility of an officer to:

1. Assume the responsibility of being a leader of students.
2. Work with the Student Life Office to develop processes and strategies to maximize student involvement and applicants for leadership positions.
3. Attend and participate in at least 80 percent of regularly scheduled ASUCC Student Leadership Team meetings per quarter, excluding summer, unless an absence is approved by the ASUCC Student Leadership Team.
4. Serve as a voting member of ASUCC Student Leadership Team, except in the case of the ASUCC President, who shall vote only in case of a tie.
5. Establish and maintain a minimum of twelve (12) working hours per week, which includes the one (1) hour weekly ASUCC Student Leadership Team meeting, the one (1) hour weekly ASUCC Executive Council meeting and ten (10) office hours to be served during regular college business hours, excluding finals week and quarterly breaks.
6. Attend summer training as scheduled by the ASUCC Advisor. Summer training is mandatory. However, if unable to attend the training, the officer must meet with the ASUCC Advisor on their own time to receive an overview of the training.
7. Lobby, when necessary and appropriate.
8. Be responsible for taking any student concerns to the ASUCC Student Leadership Team.
9. Serve on at least two (2) college committees and/or task forces unless otherwise approved by the ASUCC Student Leadership Team.
10. Support all ASUCC Student Leadership Team functions and activities, as practical.
11. Assist with Student Life Office and campus events, as practical, including (but not limited to) Commencement.
12. Provide tours of the college upon request and as available.
13. Participate, as schedules permit, in quarterly leadership development.
14. Attend off-campus leadership development conferences, as schedules allow.
15. Develop and maintain a healthy working relationship with the officers, senators and Club Council representatives of the ASUCC Student Leadership Team, ASUCC Advisor and the UCC Vice President for Student Development.
16. Demonstrate a working knowledge of the following:
    1. ASUCC Constitution and Bylaws
    2. ASUCC Office Procedures Manual
    3. ASUCC Performance Review Handbook
    4. ASUCC Elections Handbook
    5. ASUCC Candidates’ Handbook
    6. ASUCC Club Handbook
    7. ASUCC Budget
    8. Student Code of Conduct
    9. Umpqua Community College Mission, Vision and Values and Strategic Plan
17. Maintain files of all the official documents and records pertinent to the position, retaining an archive of no less than three (3) years and ensuring that said documents and records are transferred to incoming officers.
18. Perform other duties as set forth in the ASUCC Constitution and Bylaws.
19. Perform other duties as agreed upon by the ASUCC Student Leadership Team.

Section 8—ASUCC Executive Council Officer Duties

1. ASUCC President
   It shall be the responsibility of the ASUCC President to:
   1. Serve as Chair of the ASUCC Student Leadership Team.
   2. Serve as Chair of the ASUCC Constitution and Bylaws Review Committee.
   3. Attend and report at all Board of Education meetings.
   4. Serve, when appointed, on applicable college standing and ad hoc committees and task forces, including College Council (or other similar governance body). Any absences from the College Council meetings must be approved by the ASUCC Student Leadership Team.
   5. Certify the ASUCC Student Leadership Team with the Oregon Council of Student Services Administrators (CSSA) by the posted deadline.
   6. Write an annual report for archive purposes.
   7. Serve as an ex-officio member of all ASUCC Student Leadership Team committees and task forces (where not serving as chair or voting member).
   8. Create and dissolve ASUCC task forces.
   9. Interpret and carry out the provision of the ASUCC Constitution and Bylaws.
   10. Act as the official liaison and representative between the ASUCC, all applicable ASUCC Student Leadership Team and college standing and ad hoc committees and task forces and the Umpqua Community College Board of Education.
   11. Enforce the decisions of the ASUCC Student Leadership Team.
   12. Be vested with the authority to act for ASUCC Student Leadership Team, where time necessitates, and report such action at the next regular ASUCC Student Leadership Team meeting.
   13. Veto any action taken by the ASUCC Student Leadership Team which is not in the best interests of the ASUCC and report any such action at the next regular ASUCC Student Leadership Team meeting. The veto can be overwritten with a three-fifths (3/5) vote of the ASUCC Student Leadership Team.
   14. Conduct one (1) hour orientation sessions for new ASUCC senators.
   15. Conduct weekly one (1) hour training sessions with ASUCC senators.
   16. Perform other duties as specified in the ASUCC Constitution and Bylaws.
   17. Perform other duties as agreed upon by the ASUCC Student Leadership Team.
2. ASUCC Vice President
   It shall be the responsibility of the ASUCC Vice President to:
   1. Discharge the duties of the ASUCC President in the case of the absence, resignation, or forfeiture of office by the ASUCC President.
   2. Serve as Chair of the ASUCC Elections Committee provided he/she is not a candidate for any ASUCC Executive Council position.
   3. Serve as the representative of ASUCC to the Oregon Community College Student Association (OCCSA).
   4. Maintain a working relationship with local legislators on issues that affect community college students.
   5. Update the ASUCC Student Leadership Team on legislative issues that affect community college students.
   6. Work with the ASUCC Public Relations Officer to distribute relevant legislative information on campus.
   7. Acquire a working knowledge of the Oregon State legislative structure, hotlines and bill procedures.
   8. Serve as a representative on the Achieving the Dream college committee. If the ASUCC Vice President cannot fulfill this duty, then he/she must designate a representative from the ASUCC Student Leadership Team.
   9. Coordinate and supervise ASUCC general and special elections processes as per the ASUCC Constitution and Bylaws and the ASUCC Elections Handbook, unless a conflict of interest exists.
   10. Facilitate any ASUCC Student Leadership Team appointments through the proper processes.
   11. Review and update the ASUCC Elections Handbook, ASUCC Candidates’ Handbook, filing forms and any other election or appointment information.
   12. Perform other duties as specified in the ASUCC Constitution and Bylaws.
   13. Perform other duties as agreed upon by the ASUCC Student Leadership Team.
3. ASUCC Activities Officer
   It shall be the responsibility of the ASUCC Activities Officer to:
   1. Oversee the researching of social, cultural and entertainment needs of Umpqua Community College students.
   2. Plan, coordinate and implement student programs and activities.
   3. Acquire a working knowledge of the campus policies and procedures relevant to the implementation of activities.
   4. Schedule and oversee all volunteers for ASUCC Student Leadership Team events.
   5. Act as coordinator for student organizations, clubs and interest groups and serve as a liaison between the student organizations, clubs, interest groups and the ASUCC Student Leadership Team.
   6. Meet regularly with clubs, as scheduling and time allows.
   7. Assist student organizations and clubs with planning and coordinating club programs and activities, as necessary.
   8. Plan and implement quarterly Club Fairs.
   9. In coordination with the ASUCC Advisor:
      1. Mediate conflicts between and within student organizations, clubs and interest groups.
      2. Plan and implement the training of ASUCC Club Council Representatives and advisors if training is desired.
      3. Prepare and periodically update the ASUCC Club Handbook.
   10. Perform other duties as specified in the ASUCC Constitution and Bylaws.
   11. Perform other duties as agreed upon by the ASUCC Student Leadership Team.
4. ASUCC Public Relations Officer
   It shall be the responsibility of the ASUCC Public Relations Officer to:
   1. Publicize all ASUCC Student Leadership Team events.
   2. Develop flyers, posters and other promotional materials for all ASUCC Student Leadership Team sponsored events and activities.
   3. Provide timely promotion of events in such a way that the campus community is informed.
   4. Communicate matters of public interest to The Mainstream.
   5. Assist in the coordination of student news among the administration, staff, the ASUCC Student Leadership Team and ASUCC student body.
   6. Coordinate public (off campus) release of information with the UCC Communications and Marketing Department.
   7. Be responsible for maintaining the outdoor bulletin boards.
   8. Perform other duties as specified in the ASUCC Constitution and Bylaws.
   9. Perform other duties as agreed upon by the ASUCC Student Leadership Team.
5. ASUCC Business Manager
   It shall be the responsibility of the ASUCC Business Manager to:
   1. Serve as Chair for the ASUCC Finance Task Force.
   2. Serve as Chair for the ASUCC Project CANS Task Force.
   3. Prepare the agenda before each scheduled ASUCC Student Leadership Team meeting.
   4. Distribute meeting agendas and supporting materials at ASUCC Student Leadership Team meetings.
   5. Be responsible for keeping a record of attendance for ASUCC Student Leadership Team meetings.
   6. Record the minutes of ASUCC Student Leadership Team meetings.
   7. Record all action items voted on during ASUCC Student Leadership Team meetings and maintain as permanent record.
   8. Prepare official minutes for review and approval at ASUCC Student Leadership Team meetings.
   9. Publish and distribute approved minutes of all ASUCC Student Leadership Team meetings.
   10. Oversee records and files of any ASUCC Student Leadership Team committees and task forces including copies of correspondence, meeting minutes and agendas.
   11. Maintain an ongoing calendar of all ASUCC Student Leadership Team and college meetings and ASUCC Student Leadership Team events.
   12. Provide the chair for any ASUCC Student Leadership Team committee and task force with a list of all members and any materials or documents and instructions intended for the committee and/or task force.
   13. Keep, on record, a list of all college committees and task forces and the names of ASUCC members that serve on them and provide the list to the chair of each committee and/or task force.
   14. Announce at ASUCC Student Leadership Team meetings any committee meetings scheduled for the week.
   15. Monitor expenditures from the ASUCC Student Leadership Team budget.
   16. Monitor active ASUCC Student Organizations and ASUCC Student Club accounts.
   17. Provide one (1) written financial report per term to the ASUCC Student Leadership Team.
   18. Perform other duties as specified in the ASUCC Constitution and Bylaws.
   19. Perform other duties as agreed upon by the ASUCC Student Leadership Team.