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Online Course Development: Course Leads

Contact:
Distance Learning Coordinator
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UCCOnline
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Course Lead: The faculty member assigned to develop a new online course by their Department Chair or Program Coordinator.

Course Development Stipend: As stated in your collective bargaining agreement

Faculty Reviewers: The member assigned to complete Quality Check Reviews Sections A and B by the Distance Learning Coordinator.

Online Course Development/Quality Check Review Course Schedule

Department Chairs & Program Coordinators

The following schedules are updated by Department Chairs and/or Program Coordinators. Ideally, each online course should go through the Quality Check process every three to four years.

Online Course Development Process Schedule 

Three Terms Before Course is Offered (Not Including Summer Term)* Two Terms Before Course is Offered Term Before Course is Offered Term Course Offered  Term After Course Offered
  • Outcomes Updated
  • Course Outline Form Submitted to ACSC/AC
  • Online Course Development Form Approved by Provost/AVPAS
  • Quality Matters DYOC Online Course
  • Course Map
  • Course Development Begins
  • Course Development Completed
  • Quality Check Review Sections A, B, C
  • Quality Check Review Section D
  • Quality Check Review Section E
Fall Winter Spring Summer Fall
Spring Spring Summer Fall  Winter
Spring Summer Fall Winter Spring
Fall Fall  Winter  Spring Summer
*IF your PROGRAM OUTCOMES or COURSE DESCRIPTION need to be updated:
Fall Term Academic Year Before the Academic Year the Course is Offered (at least three terms before the course is offered):
 Catalog Description Updated, Program Outcomes Updated (If Applicable)

Deadlines for Online Course Development

See the Deadlines for Online Course Development for specific dates.  

Resources

 Online Course Development Process

It is important that everyone complete their tasks in a timely manner so that the course will be ready to teach on time. Please contact the Distance Learning Coordinator if you need additional time to accomplish your piece.

Communication: The Distance Learning Coordinator will copy Program Coordinator and/or Department Chair and assigned instructional designer when major milestones have been completed. 

Timeline

Action

Team Member

IF your PROGRAM OUTCOMES or COURSE DESCRIPTION need to be updated:
Fall Term Academic Year Before the Academic Year the Course is Offered (at least three terms before the course is offered)
Week 1 Review your program outcomes, course outcomes, and course description with your Department Chair. If any of these need to be updated, please complete a Course Outline Form. Course Lead
Week 3

Your Course Outline Form must be submitted to and approved by the Assessment and Curriculum Standards Committee (ACSC) and then Academic Council (AC). 

Course Lead
December 15

Your Course Outline Form must have been approved by both ACSC and AC no later than December 15 for it to make it into the catalog or the upcoming academic year. 

Course Lead
IF your COURSE OUTCOMES need to be updated or if you have not updated them within the last three years:
Three Terms Before Course is Offered (Not Including Summer Term)
Week 1 Review your course outcomes with the Director of Faculty Development and/or your Department Chair. If they need to be updated, please complete a Course Outline Form.  
Week 3

Submit your Course Outline Form for approval to the Assessment and Curriculum Standards Committee (ACSC). It must be approved by both the ACSC and  then Academic Council (AC). 

Course Lead
Week 11 Your Course Outline Form must have been approved by both ACSC and Academic Council (AC).  Course Lead
Two Terms Before Course is Offered 
Week 1

Online Course Development Form along with approved course outcomes submitted to Provost and Assistant Vice President of Academic Services (AVPAS) for approval along with course outcomes.

  • If course outcomes have been recently updated, submit a copy of the Course Outline Form that has gone through the process and has been approved by Academic Council. 
  • If course outcomes had already been updated within the last three years, provide a copy of those outcomes.
Course Lead
Week 5 Approved Online Course Development Form and Course Outline Form submitted to Distance Learning Coordinator (with Provost/AVPAS signature). Course Lead
Week 6 Course Leads who have not done so in the last five years invited to complete the Quality Matters Designing Your Online Course (DYOC) online course. UCCOnline pays $150 registration fee. Course Leads receive $200 stipend for submitting completion certificate to Distance Learning Coordinator. Course Lead
Week 6  

Instructional Designer Initial Consultation.
Outcomes: Customized work plan to develop your online course, course map.

Potential topics covered: Course map, Canvas feature updates, course planning, UCC Framework, accessibility and universal design, student engagement, Quality Check (QC) checklist, and receive your course shell.

Course Lead
Weeks 8-11  Instructional Designer Check-In: Module 1 Review.
Outcomes: Check-in on work plan, Welcome Module, Syllabus, and Module 1, future modules, best practices.
Course Lead
Term Before Course is Offered
Weeks 1-4

Finish online course development, prepare for Quality Check. Due end of Week 4.

Notify Distance Learning Coordinator that your course is ready for Quality Check Review.

Course Lead
Weeks 5-6  Quality Check Review Sections A and B completed by faculty reviewer. Notify Distance Learning Coordinator upon completion. Faculty Reviewer
Weeks 7-8 Distance Learning Coordinator sends Course Lead comments from Faculty Reviewer and assigned instructional designer on Quality Check Review Sections A and B.
Make edits to our course indicated in red. Add your comments to the Quality Check Review document in green to indicate that you have made the changes.
Notify the Distance Learning Coordinator when you have completed this step.
Course Lead
Weeks 9-10 Faculty reviewer checks that changes were made in course and updates Quality Check Review document to indicate that all standards were met.
Faculty reviewer notifies Distance Learning Coordinator by end of Week 10 when this has been completed.
Faculty Reviewer
Week 11

Distance Learning Coordinator notifies Course Lead and assigned instructional designer that your Quality Check Review has been completed and that you may now copy your Quality Check course shell that you were working on over to the course shell for the upcoming term.

Meet with Instructional Designer to:

  • Complete Quality Check Review Section C together
  • Add student feedback survey to course shell for upcoming term
Course Lead
Week 11

Distance Learning Coordinator process stipend for Faculty Reviewer.
Distance Learning Coordinator process the Course Lead stipend.

Distance Learning Coordinator update the Quality Check Tracking: QC Tracking and WEB/HYB Complete List. 

Faculty Reviewer, Course Lead
Term Course Offered
Week 3  Distance Learning Coordinator completes Quality Check Review Section D.  
Week 10 Student feedback survey delivered to students.  
Term After Course Offered
Weeks 1-4 Meet with Instructional Designer complete Quality Check Review Section E together.
Notify the Distance Learning Coordinator that Section E has been completed.
Course Lead

 

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