UCC will open at 10am today.
UCC will open at 10am today.
If the parent of a student calls asking how a student is doing in a class, can you give out that information?
Even though the person may be the parent you must assume that the student is an adult. You cannot give out that grade or any other personal information.
You must assume that the student is an adult who is entitled to privacy, even from parents. Parents may assert their rights to the records if the student is dependent according to the tax code.
Even though the person may be the parent you must assume that the student is an adult. You cannot give out that grade or any other personal information.
You must assume that the student is an adult who is entitled to privacy, even from parents. Parents may assert their rights to the records if the student is dependent according to the tax code.
While we want students to get good jobs, that request should be sent to the appropriate office.
Do not give out student records to anyone outside the College without prior written consent of that student. In this case you should send this request to the campus placement office or provide these students with the contact name and the request.
While we want students to get good jobs, that request should be sent to the appropriate office.
It is the responsibility of the Registrar’s Office to provide this service.
It is the responsibility of the Registrar’s Office to provide this service.
In almost all cases, unless it is your job function, do not give out any records to a third party. You should refer their request to the Registrar’s Office.
There must be a subpoena presented to you to access this information. If pressured to respond to the subpoena immediately, FERPA requires notification of the student. Unless it is specially stated on the subpoena that the student must not be notified.
There must be prior written consent or a legally binding subpoena. SHOULD YOU BE SERVED WITH A SUBPOENA, CONTACT THE REGISTRAR’S OFFICE IMMEDIATELY.
There must be a subpoena presented to you to access this information. If pressured to respond to the subpoena immediately, FERPA requires notification of the student. Unless it is specially stated on the subpoena that the student must not be notified.
There must be prior written consent or a legally binding subpoena. SHOULD YOU BE SERVED WITH A SUBPOENA, CONTACT THE REGISTRAR’S OFFICE IMMEDIATELY.
For the safety of a student, you cannot tell another person where a student is at any time.
When this situation arises, contact the Registration Office.
For the safety of a student, you cannot tell another person where a student is at any time.
When this situation arises, contact the Registration Office.
That is a violation of the privacy rules because it is inappropriate for students to have access to other students’ information.
You cannot leave personally identifiable materials in a public place.
That is a violation of the privacy rules because it is inappropriate for students to have access to other students’ information.
You cannot leave personally identifiable materials in a public place.
An unauthorized person retrieves information from a computer screen that was left unattended. Under FERPA, is the institution responsible?
Information on a computer screen should be treated the same as a printed report.
The medium in which the information is held is unimportant. No information should be left accessible or unattended, including computer displays.
Information on a computer screen should be treated the same as a printed report.
The medium in which the information is held is unimportant. No information should be left accessible or unattended, including computer displays.
Please print out this page and sign below. You may need to provide this page with your signature to show that you have completed FERPA training.
Signature: ______________________________
Print your name: _________________________
Date: _______________
